Export or backup my contacts, calendar, email and tasks

Create an Outlook backup file to save and export email messages, contacts, calendar info and tasks. Then import your backup to a new email plan, email service or a new version of Outlook. The export won’t include meta-data such as folder properties (views, permissions and AutoArchive settings), message rules and blocked sender lists. Microsoft no longer supports versions of Outlook older than 2016.

Select your version of Outlook to see the steps. Not sure which version you have? Find your version in Outlook.

• Outlook for Windows
• Outlook for Mac
• Outlook on the web (contacts only)

Outlook for Windows

1. Open Outlook.
2. In the upper-left corner, select File.
3. Select Open & Export, and then Import/Export.
4. Select Export to a file, and then Next.
5. Select Outlook Data File (.pst), and then Next.
6. To export the entire mailbox, select the name of the email account and continue to the next step. Or, to only export your calendar, contacts or tasks, select the folder you want to export. You can only export 1 type at a time, so you must repeat these steps to export contacts, calendars and tasks individually.
7. Ensure the Include subfolders checkbox is selected, then select Next.
8. Select Browse to choose where to save the Outlook Data File (.pst). Enter a file name, and then select OK.
9. If you're exporting to an existing Outlook Data File (.pst), under Options, specify what to do when exporting items that already exist in the file.
   
10. Select Finish.
11. The export begins immediately unless 1 of the following scenarios apply:
• When the Create Outlook Data File dialog box appears, enter a password in Password and Verify Password, and then select OK. Otherwise, to continue without setting up a password, leave the password fields blank, and select OK.
• If you're exporting to an existing Outlook Data File (.pst) that's password protected, in the Outlook Data File Password dialog box, enter the password, and then select OK.

Back to top

Outlook for Mac

1. Open Outlook.
2. If you're in the new version of Outlook, revert to the legacy version of Outlook. Select Outlook, and then Legacy Outlook. You might have to confirm that you want to revert.
   
3. Select File, and then Export. The Export to Archive File (.olm) window will open.
• If you don't see Export, select Tools, and then Export instead.
4. Select what you want to export. By default, all items are selected.
• To export any of these types individually, select the checkbox next to each item.
  
5. Select Continue.
6. Choose where on your computer you'd like to save the file, enter a file name, and then select Save. Your items will be exported.
7. Select Finish.

Back to top

Outlook on the web (contacts only)

1. Sign in to Outlook on the web. Use your Microsoft 365 email address and password (your GoDaddy username and password won't work here).
2. On the leftmost side of the page, select People.
3. Select Manage contacts, and then Export contacts.
4. Choose if you want to export all contacts or only contacts from a specific folder, then select Export.

Your contacts will be saved as a .csv file, which you can import to other email apps (like Gmail) or other versions of Outlook.

Back to top

Related step

• Now that your Outlook data is exported in a backup file, import it in Outlook.

More info

• See more about exporting and importing files in Outlook from Microsoft.
• Read this article from Apple to learn how to import or export mailboxes in Mail on Mac.