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What is Email Archiving?

Emails can get lost or deleted, and employees leave companies all the time. With the Email Archiving add-on, you'll always have access to your email and attachments, no matter the situation.

This video is part of the How-To series for setting up email.


Remember that email or document you needed to find? Email Archiving indexes and stores the originals of all messages sent from or received in your account, plus their attachments, making each file accessible and searchable.

Email Archiving is a great data loss prevention tool for businesses concerned about accidental or malicious deletion of email, for data retention in cases of employee turnover, or to prevent future legal risk.

Some industries (such as legal, financial services, and healthcare) need an archiving solution to comply with regulatory requirements. The Health Insurance Portability Accountability Act, or HIPAA, makes it mandatory for health care providers to maintain records for at least six years. Whether your business is part of a regulated industry, or you’re just looking to protect your data, Email Archiving provides accessible, searchable, long-term storage of email and data.

Email Archiving must be added to all Microsoft 365 mailboxes using the same domain name. To add Email Archiving, go to the Add-Ons tab in the Email & Office Dashboard.

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