Free email templates for contract renewals 

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Keep it going 

When your contract expires for services like website maintenance, SEO or online marketing, a well-timed and thoughtfully worded message can help keep clients on board. We’ve crafted these free email templates for contract renewals to give you peace of mind — use them as a basis for your own communications or send them as is.

Use these free email templates for contract renewals

With the wording handled by our free email templates for contract renewals, focus on timing. Sending them a month or two ahead of the expiration date provides an ample heads-up, without coming across as too needy.

Also consider adding a bit of your own color, a quick line that makes things more personal, like: I hope you’re enjoying the great winter weather on the West Coast!

With all that said, let’s dive into our free email templates for contract renewals.


Free email template: The reminder

[Name] 

I hope this message finds you well. Please note that our contract for my [service] expires on [date]. I hope you’ve found good value in it. Please let me know if you’d like to continue with the service. 

I’d also be happy to discuss with you some of the additional services I offer that would be of great benefit to you. If you’d like to set up a time to talk, please just let me know at your earliest convenience. 

Best, 

[Your Name] 


Free email template: The renewal

[Name] 

I hope this note finds you well. Please accept this message as confirmation that you’ve renewed our contract for my [service] until [date], at the rate of [cost].

Thank you, it’s always a pleasure assisting with your great work. 

I’d also be happy to discuss with you some of the additional services I offer that would be of great benefit to you. If you’d like to set up a time to talk, please just let me know at your earliest convenience. 

Best, 

[Your Name] 


Free email template: The renegotiation

[Name] 

I hope this note finds you well. Please accept this message as confirmation that the new rate for my [service] will be [cost] and expire on [date]

Thank you, it’s always a pleasure assisting with your great work. 

I’d also be happy to discuss with you some of the additional services I offer that would be of great benefit to you. If you’d like to set up a time to talk, please just let me know at your earliest convenience. 

Best, 

[Your Name] 


Free email template: The cancellation

[Name] 

Please accept this message as confirmation that you have canceled my [service], effective on [date]. It’s been a pleasure assisting you, and I hope you won’t hesitate to contact me should you have any needs in the future. 

Best, 

[Your Name] 


Finding the email templates you need?

We hope these free email templates are saving you some time. If you ever find there’s one you need and we haven’t published it yet, just drop a line in the GoDaddy Pro Community. We’ll make it a high priority.

Art Martori
Art Martori thinks words are like chess pieces. While checkers might be more appropriate for the analogy, he’s aided by years of professional writing experience via mediums including content strategy, journalism and fiction. When he’s not typing on a keyboard, find Art strumming the 12-bar blues.