The top 20 best productivity apps for 2025

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Productivity looks different for everyone, which is why the tools that help you stay on track can vary just as much. And, with so many productivity apps available, it can be tough to know which ones are worth your time.

In this guide, we’ll explore the top 20 paid and free apps for productivity, from AI-driven platforms to team collaboration tools, so you can find the ones that fit your work style and make every minute count. Here’s a quick overview of each tool that you can reference before diving into the details:

Disclaimer: All known trademarks contained herein are the property of their respective owners and their inclusion does not represent any affiliation, endorsement, or sponsorship.

1. Notion: Best for an all-in-one workspace and organization

Notion brings your notes, projects, and workflows into a single flexible space. Whether you’re tracking goals, managing a content calendar, or collaborating with your team, Notion’s customizable pages make it easy to design a workspace that fits your needs. Its mix of documents, databases, and templates means you can create anything from a simple checklist to a full project dashboard.

Key benefits:

• Highly customizable with templates and integrations
• Combines notes, tasks, and databases in one app
• Great for both individual and team collaboration

Available for:

• iOS
• Android
• macOS
• Windows

2. Microsoft 365 Suite or Google Workspace: Best for complete office productivity

Microsoft 365 and Google Workspace are still the go-to productivity apps for everyday business operations. They cover everything from word processing and spreadsheets to video meetings and shared calendars. Both platforms excel at helping teams stay organized and connected. They also offer cloud storage and real-time collaboration across documents.

Key benefits:

• Comprehensive suite for communication and collaboration
• Cloud-based access across devices
• Frequent updates and strong support options

Available for:

• iOS
• Android
• macOS
• Windows
• Web

3. GoDaddy Conversations: Best for managing customer communications in one place

GoDaddy Conversations lets you manage every customer message from one dashboard. Whether it’s an email, text, or social media message, you can respond quickly without switching between apps. Designed for small business owners and teams, it streamlines customer communication so you can focus on building relationships instead of juggling inboxes.

Key benefits:

• Centralized hub for all customer messages
• Seamless integration with GoDaddy products
• Mobile-friendly for on-the-go communication

Available for:

• iOS
• Android

4. Todoist: Best for intuitive to-do lists and task organization

Todoist is one of the most popular productivity tools for work and personal life. Its clean interface makes it easy to capture, organize, and prioritize tasks. You can set due dates, label projects, and even visualize your productivity trends with its built-in analytics. It’s ideal for anyone who prefers a straightforward approach to task management.

Key benefits:

• Simple and easy-to-use interface
• Supports recurring tasks and productivity tracking
• Integrates with popular apps like Google Calendar and Slack

Available for:

• iOS
• Android
• macOS
• Windows
• Smart watches
• Browser extension
• Email add-on

5. TickTick: Best for task management and built-in habit tracking

TickTick helps you manage daily routines and long-term goals with habit tracking. Users can create tasks, set priorities, and track progress with visual tools like calendars and timers. Its focus mode and Pomodoro timer features make it a great pick for people who want to stay productive and mindful.

Key benefits:

• Combines task management and habit tracking
• Clean design with multiple viewing options
• Pomodoro timer and focus tools included

Available for:

• iOS
• iPadOS
• macOS
• Android
• Windows
• Linux
• Browser extension

6. Trello: Best for visual project management

Trello is one of the most popular productivity apps for teams that prefer a visual approach to project tracking. Using boards, lists, and cards, Trello makes it easy to map out workflows, assign tasks, and monitor progress at a glance. Its drag-and-drop interface and wide range of integrations make it a flexible option for both small teams and larger organizations.

Key benefits:

• Intuitive visual layout for tracking tasks and projects
• Easy collaboration and real-time updates
• Integrates with dozens of third-party tools

Available for:

• iOS
• macOS
• Android
• Windows
• Web

7. Sunsama: Best for daily planning and work-life balance

Sunsama is designed to help professionals plan balanced, realistic workdays. It combines task management with scheduling so you can pull in tasks from other productivity tools for work—like Asana, Slack, or email—and organize them into your daily agenda. Its goal is to reduce burnout and promote steady, sustainable productivity.

Key benefits:

• Excellent for time-blocking and task scheduling
• Encourages mindful work habits and daily reflection
• Integrates with popular apps and calendars

Available for:

• iOS
• iPadOS
• macOS
• Android
• Windows
• Linux

8. GoDaddy Invoicing and Payments: Best for simple business invoicing and fast payments

GoDaddy Invoicing and Payments gives small business owners the ability to create and send professional invoices and accept payments quickly. This tool helps you manage cash flow efficiently while keeping everything organized in one place. With transparent pricing and no hidden fees, it’s designed to make getting paid simple and stress-free. If you’re new to starting a business, learn how to send invoices here.

Key benefits:

• Streamlined invoicing and fast payment processing
• Transparent pricing with no hidden fees
• Works seamlessly with other GoDaddy tools

Available for:

• Agnostic of any device

9. Evernote: Best for note-taking and document storage

Evernote has long been one of the most trusted productivity apps for organizing notes, documents, and ideas. Its versatile notebooks and tagging system help users keep everything from meeting notes to web clippings in one searchable space. It’s especially helpful for those who want to store and sync information across multiple devices.

Key benefits:

• Excellent note organization and search capabilities
• Syncs seamlessly across devices
• Supports attachments, images, and web clippings

Available for:

• macOS
• Windows
• iOS
• Android
• Browser extension

10. Obsidian: Best for building a personal knowledge base and linking ideas

Obsidian is a powerful note-taking app built for thinkers, creators, and professionals who love connecting ideas. It uses a system of linked markdown files, allowing you to build a “second brain” where thoughts, notes, and projects connect visually. While it has a learning curve, its flexibility and knowledge-linking features make it stand out for users who want to turn notes into structured insights.

Key benefits:

• Ideal for deep work and knowledge management
• Local storage for data privacy and control
• Customizable with community plugins and themes

Available for:

• iOS
• macOS
• Windows
• Linux
• Android
• Browser extension

11. Google Keep: Best for quick notes and reminders

Google Keep is one of the simplest productivity apps for jotting down quick ideas, creating checklists, and setting reminders. Its colorful, sticky note-style interface makes organization feel effortless, and it syncs automatically across all your devices. You can even add voice memos, images, or drawings.

Key benefits:

• Simple and fast for note-taking and reminders
• Syncs seamlessly with your Google account
• Great for visual thinkers with color-coded notes

Available for:

• iOS
• Android
• macOS
• Windows

12. Toggl Track: Best for easy and flexible time tracking

Toggl Track helps individuals and teams understand how they use their time throughout the day. With one-click tracking, detailed reports, and integrations with popular project management tools, it simplifies time tracking for freelancers and businesses alike. Its user-friendly design makes it one of the best productivity apps for professionals who want better insight into their daily workflow.

Key benefits:

• Simple, intuitive interface for time tracking
• Detailed reporting and analytics
• Integrates with tools like Asana, Trello, and Slack

Available for:

• Web
• iOS
• Android
• Windows
• macOS

13. Habitica: Best for gamifying tasks and habits

Habitica turns daily routines into a role-playing game that rewards consistency and progress. Every task you complete earns you points that level up your in-app character. Habitica adds a fun, motivational element to productivity that keeps you engaged long-term by turning to-do lists into quests and challenges. It can be used for work, household chores, school, health and wellness, and more!

Key benefits:

• Unique gamified approach to task management
• Encourages consistent habit-building
• Offers community features and challenges for motivation

Available for:

• iOS
• Android

14. Google Calendar: Best for scheduling and managing events

Google Calendar is a core part of many people’s productivity toolkit. It allows you to manage meetings, deadlines, and appointments all in one place. The ability to create multiple calendars, share events, and sync across devices makes it especially valuable for both personal and professional scheduling.

Key benefits:

• Easy to share and collaborate on events
• Integrates seamlessly with other Google apps
• Works across desktop and mobile devices

Available for:

• iOS
• Android
• macOS
• Windows
• Web

15. GoDaddy Email: Best for professional business email solutions

GoDaddy Email gives businesses the professional credibility that comes with using a custom domain name for their email address. Built with security and reliability in mind, it helps small business owners stay organized and communicate with clients efficiently. With syncing across devices and integration options for calendars and contacts, it’s a practical choice for maintaining professional communication.

Key benefits:

• Professional email with your domain name
• Reliable performance with strong spam protection
• Integrates with GoDaddy hosting and business tools

Available for:

• iOS
• Android
• macOS
• Windows

16. Miro: Best for collaborative online whiteboarding

Miro brings brainstorming and planning to life with an interactive digital whiteboard that teams can use from anywhere. It offers templates and tools that make it easy to map out ideas in real time. With drag-and-drop simplicity and interactive features, Miro helps teams stay connected, creative, and organized during every stage of a project.

Key benefits:

• Excellent for visual collaboration and brainstorming
• Real-time editing and commenting features
• Wide range of templates for different workflows

Available for:

• iOS
• macOS
• Android
• Windows

17. Zapier: Best for automating workflows between apps

Zapier connects your favorite apps and automates repetitive tasks so you can focus on meaningful work. With thousands of integrations and multiple AI tools, you can create “Zaps” that trigger actions between tools like Gmail, Slack, and Trello without coding. It’s one of the best productivity apps for saving time and reducing manual data entry.

Key benefits:

• Powerful automation between a wide range of apps
• Easy to use with no coding required
• Saves time by eliminating repetitive tasks

Available for:

• Web
• iOS
• iPadOS
• macOS
• Windows
• Smart watches and home systems

18. ChatGPT: Best for AI-powered writing, research, and brainstorming

ChatGPT helps users generate ideas, draft content, and find answers faster using conversational AI. It’s useful for brainstorming marketing ideas, improving writing, or summarizing research. With the right prompts, ChatGPT can act as a creative partner and productivity booster for teams and individuals alike.

Key benefits:

• Quickly generates ideas, summaries, and written content
• Supports creative and professional workflows
• Constantly evolving with new capabilities

Available for:

• Web
• iOS
• macOS
• Android
• Windows
• Chrome extension

19. GoDaddy Airo: Best for AI-powered business productivity

GoDaddy Airo helps entrepreneurs launch and manage their businesses faster with AI-powered tools built directly into their GoDaddy account. From generating domain names to creating marketing content and logos, Airo simplifies early-stage business tasks so users can focus on growth. It’s built to streamline the startup process and boost productivity for small business owners.

Key benefits:

• Seamlessly integrates with GoDaddy products
• Speeds up content creation and brand setup
• Designed specifically for small business needs

Available for:

• iOS
• macOS
• Android
• Web

20. Google or Apple Password Manager: Best for password management and security

Both Google and Apple offer built-in password managers that simplify online security by storing and autofilling login credentials across devices. These tools reduce the hassle of remembering multiple passwords while keeping your data encrypted and secure. They’re ideal for users who want convenient password management without relying on third-party apps.

Key Benefits:

• Automatically syncs across your devices
• Strong encryption and security protocols
• Free and easy to use with your existing accounts

Available for:

• iOS
• macOS
• Android
• Web
• Browser extension

How to choose the right productivity app

Productivity looks different for everyone, and the right mix of tools can help you work smarter, not harder. Experiment with a few options, find what keeps you focused, and don’t be afraid to adjust as your needs evolve. With the right combination of productivity apps, you can stay organized, collaborate better, and make every day more efficient.