Benefits of professional email for business

Up your email game

Would you believe that 72 percent of consumers prefer communicating with your business via email? No longer do customers want to pick up the phone when they can directly connect with you in a few keystrokes — they simply don’t have the time or patience. Instead, they want to open their email client and send off a quick message … but what email address are you providing them? Friend, it’s time to look at professional email for business.

Think about this: Are they emailing yourcompany@gmail.com or companyname@yahoo.com, or are you providing them with a professional email? If you want increase your level of credibility and enhance your perception, then you need professional email for business.

Benefits of professional email for business

Check out three main benefits of using a professional email address for business:

  1. Your business is serious enough that you have your own website and email.

  2. People are much more likely to remember your domain name and your email address.

  3. You’re not advertising for another company.

I’ll add one more from my own experience in building email marketing campaigns for clients:
You legitimize your email marketing campaigns.

Let’s look at these in a deeper level of detail.

1. Your business is serious

Professional Email Business InboxToday, literally anyone can be a business owner. From the 9-year-olds on ABC’s Shark Tank to 80-year-old grandmothers who have finally found their true calling, the barriers to entry of entrepreneurship have diminished.

Of course, you might need some capital to buy a premium custom domain name. But with so many new, industry-specific domain extensions on the market, you’ve got plenty of domain options to fit just about any budget.

But from there, free tools exist to build up your digital presence.

Taking the ease of starting a business into consideration (and thus saturation in the market of hobby businesses and wantrepreneurs), it’s important to establish credibility with your leads and prospects. If you use an email address like mybusinessname@gmail.com, you can quickly diminish that credibility. To have your prospective customers take you seriously, you’ll want to set up professional email for business.

2. People are more likely to remember your professional email address

If consumers are already visiting your domain name (i.e. www.mycompanyname.com), it goes without saying they’d remember professional email for business that plays off that same domain. Instead of making them save mycompanynamesupport@yahoo.com, doesn’t it seem easier to use support@mycompanyname.com? The more they send emails to your domain, the more the brand is engrained in their minds, meaning you’re building brand resonance.

3. You’re not advertising for another company

The name of the game with all of your marketing correspondence is to be top of mind when the consumer has a product or service need that can be fulfilled by your business. If you use a generic email with an @yahoo.com or @comcast.net or @gmail.com domain, you are effectively advertising for those companies — sharing half of your brand with them and losing the battle of brand recall when the consumer needs your product or service. Reclaim that valuable advertising with your own professional email for business.

4. You legitimize your email marketing campaigns

If you are sending email marketing campaigns, the last place you want to land is the SPAM or Junk folder because your email contacts probably won’t see or read your email. To help prevent landing in SPAM, you can authenticate your email campaign with DKIM (DomainKeys Identified Mail).

Authentication is critical to the delivery of your email marketing campaign.

 

It provides a trackable identifier that demonstrates your legitimacy to your subscriber’s internet service provider, so your campaign arrives where it belongs: in the inbox.

Create professional email for business

Professional Email for Business GoDaddy

If you need professional email for business, there are just a few simple steps to take:

1. Buy a custom domain name.

Whether you buy your domain name from GoDaddy or another domain marketplace, you will need to have one of your own in order to tie it to a professional email address.

2. Set up your email account

If you are using GoDaddy’s Professional Email, you can create an account for a small monthly fee. If you opt to use a tool like Google’s G Suite, you are provided with a fast and easy wizard to build out your new account.

3. Complete your business profile.

Make sure you complete your entire profile including business name, domain name, and add a profile picture (usually your logo) so recipients can identify you.

4. Set up your professional email signature.

Your email signature is a mainstay in your account, so it deserves a little TLC. Following some of these email signature best practices will ensure you’re always putting your best digital foot forward.

Take a look at my simple yet effective email signature for some ideas:

Professional Email for Business Signature

Test before sending. Send test emails to yourself and a close friend or family member to see how they look on desktop, tablet, and mobile.

Update your business cards and marketing materials. Update your business cards right away because professional email for business adds prestige and credibility. When your existing marketing materials run low, be sure to change out for your updated email address.

Notice how I include my professional email address on my business card for those who would rather call than email:

Professional Email for Business Cards

Seven out of 10 of your leads, prospects and customers prefer to reach you via email. It’s a no-brainer that you need professional email for business. Follow the tips above, and you’ll increase credibility, enhance your brand perception, and be proud to hand out your new and improved business cards to everyone you meet.

Image by: Anete Lūsiņa on Unsplash

Bryan Caplan
Bryan Caplan helps businesses elevate their digital presence. A national speaker for Google's Get Your Business Online program and award-winning CEO of Bryan Caplan Marketing, Bryan travels the country, presenting on a wide range of digital marketing topics to help small businesses grow and succeed. Bryan has provided digital marketing strategy to well over 1,000 businesses since 2010 and is a guest lecturer at Suffolk University School of Business. He is also a contributing columnist to several publications including WorldPay, Constant Contact, BusinessTown, and the Boston Business Journal. Learn more about Bryan at www.BryanCaplan.com.